Video Conference

NSWOCC and WOC Institute Continuing Education Webinar Series

Guide for Partners

Introduction

As a part of our commitment to continuing education for NSWOCs, SWANs, and other allied healthcare professionals, NSWOCC and the Wound, Ostomy and Continence Institute host a series of 1-hour educational webinars throughout the year (excluding summer months) open to NSWOCC members and the public.

 

Depending on the topic and timing of the webinar, each webinar receives between 200-400 registrants and between 50-250 attendees live. Webinars receive registrants and attendees from across Canada and beyond. The majority of registrants and attendees are NSWOCC members, while many other healthcare professionals attend too.

 

We use Zoom Webinar to host all webinars.

 

Starting in 2023, the cost to host a sponsored webinar is $2,000.

Video Call

Booking a webinar

All webinars must be booked a minimum of 28 days in advance through the NSWOCC website on this page. When you book a webinar, you will reserve a full week block. This will ensure that other webinars will not be booked right before/after your webinar date or oversaturate our educational calendar. You can then choose the final date/time to host the webinar no later than 21 days in advance.

 

Once a webinar is booked, NSWOCC will work with your company to create marketing material, promote the webinar to our mailing lists and over social media, and can help moderate the opening and Q&A portions of the webinar. We will also take care of sending certificates of attendance to attendees and editing & exporting the recorded webinar to be made available on our website. Certificates of attendance and the webinar recording are completed within 48 hours of the webinar.

In the interest of providing equal opportunity to all industry partners, NSWOCC will not book a webinar with the same company more than twice in any 4-month span, unless a prior partnership agreement or Memorandum of Agreement has been signed.

 

After booking, NSWOCC will reach out to your primary contact via email within 3 business days with a confirmation email for your webinar booking. If someone has already booked your selected date, NSWOCC will inform you that you have been added to a waiting list in the event of a cancellation or postponement.

 

See below for more information.

 

Offering an educational webinar in French and English

As a commitment to offering education in both official languages, we strongly encourage hosting the education in both languages during two different sessions during your booked week. The cost to offer a webinar in both official languages will remain the same price as just booking one.

 

Hosting a webinar at multiple hours to accommodate time zones

As a commitment to offering equal access to education for members across Canada, we offer the opportunity to host your webinar up to two times during your booked week at different time slots. For example, you could host a webinar on a Wednesday at 12pm Eastern Time, then another one on either the same day, or a different day during the same week at 12pm Mountain Time.

 

The times we recommend booking a webinar are:

  • 12pm-1pm Eastern (9am-10am Pacific)

  • 2pm-3pm Eastern (11am-12pm Pacific)

  • 6pm-7pm Eastern (3pm-4pm Pacific)

  • 7pm-8pm Eastern (4pm-5pm Pacific)

Pre-Webinar

Creating the digital promotional webinar flyer

To create your digital promotional flyer, please provide the following information no later than 21 days before the webinar date:

  • Webinar title

  • 3-5 measurable learning objectives

  • Each speaker(s): full credentials, email, short biography, and headshot

  • Emails for all company representatives you’d like to have added as panelists for the Zoom webinar

  • Optional: provide a preferred cover photo in the JPG or PNG format that does not advertise a particular product or company

  • Which registration fields you want to include (the default options are: First Name*, Last Name*, Email*, Organization, Job Title, City, Province*, Country*). * Indicates a mandatory field.

 

NSWOCC will then create the first draft of the flyer, create the Zoom and event page for the webinar, then send your main company contact(s) to review and approved.

 

Promoting the Webinar

Once the final event page and promotional webinar flyer are approved, NSWOCC will prepare the promotions.

 

NSWOCC will begin promoting the webinars no later than 2 weeks before the webinar date(s) over LinkedIn, Twitter, Facebook, and Instagram, and by email to a dedicated mailing list (which includes previous webinar attendees and all NSWOCC Members).

 

NSWOCC will then promote the webinar through the same channels one week before the webinar date(s).

 

As the sponsoring company, you are absolutely welcome and encouraged to promote the webinar through your own channels as well.

 

Pre-webinar Report

Roughly two days before the webinar (unless you request it further in advance) NSWOCC will provide you with the Registration Report, including the contact information for each registrant who opts-in to have their information shared with NSWOCC and the sponsoring company. 

Online Meeting
Working with Spreadsheets

Post-Webinar

Reports

No later than 48 hours after the webinar (we usually try to do this by the following day), we will send your company the Registration Report, Attendee Report, Chat, Q&A Report, and Performance Report for the webinar. The contact information for each registrant who opts-in to have their information shared with NSWOCC and your company will be including in those reports.

 

Certificates of Attendance and Webinar Recording

We will also send an email to our mailing lists including to the registrants of the webinar with the webinar recording and directions for how to obtain a certificate of attendance for those who watch the webinar as a recording. We will send out the certificates of attendance to all those who attend the webinar live on Zoom automatically without them having to take an extra step. 

 

Post-Webinar Survey

If you want to include a post-webinar survey as well, please send us the link to it and I will add it to Zoom to appear in the participants’ browser after the webinar ends, as well as within the post-webinar eblast. 

 

You are welcome to send out your own pre or post webinar email to your own mailing list and to the contact that are included in the webinar registration reports we send you; you won’t need to send NSWOCC any details for this. 

 
 

Booking Calendar

Webinar booking for 2023 is now available!

To make a booking, please click the "book now" button beside the block and follow the next steps on the following page.

January 9-13, 2023
January 16-20, 2023
January 23-27, 2023
February 13-17, 2023
February 27-March 3, 2023
March 6-10, 2023
March 13-17, 2023
March 27-31, 2023
 

Booking Form

In the interest of providing equal opportunity to all Industry partners, NSWOCC will not book a webinar with the same company more than twice in any 4-month span, unless a prior partnership agreement or Memorandum of Agreement has been signed.

After booking, NSWOCC will reach out to your primary contact via email within 3 business days with a confirmation email for your webinar booking. If someone has already booked your selected date, NSWOCC will inform you that you have been added to a waiting list in the event of a cancellation or postponement.

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Please note that if you do not have all of the above available yet, you will just need to provide the no later than 21 days before the webinar date:

  • 3-5 measurable learning objectives

  • Each speaker(s): full credentials, email, short biography, and headshot

  • Emails for all company representatives you’d like to have added as panelists for the Zoom webinar

  • Optional: provide a preferred cover photo in the JPG or PNG format that does not advertise a particular product or company

  • Preferred registration fields (the default options are: First Name*, Last Name*, Email*, Organization, Job Title, City, Province*, Country*). * Indicates a mandatory field.

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