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NSWOCC Job Opening: Administrative Assistant (Part-Time/Remote Position)

Looking to move your career in the right direction?

Gain administrative experience in the healthcare industry!

Nurses Specialized in Wound, Ostomy and Continence Canada (NSWOCC) support staff are critical to its success in providing high quality, high impact solutions to their specialized nurses, aligned healthcare professionals and organizations, industry stakeholders and the Public. Nurses Specialized in Wound, Ostomy and Continence (NSWOCs) are needed by thousands of patients in all provinces and territories across Canada. NSWOCC wholly owns and operates the Wound, Ostomy and Continence Institute (WOC Institute), which delivers multiple educational programs for nurses and aligned healthcare professionals. NSWOCC is looking to attract, retain and motivate a high performing part-time contracted administrative assistant and strategic thinker. At NSWOCC, contracted staff work collaboratively in a sustainable culture that stimulates leadership, accountability, excellence, collaboration, and innovation.

Administrative Assistant (Part-Time/Remote Position)

NSWOCC is looking for an Administrative Assistant to join their team remotely, on a part-time contractual basis. In this role, you would be required to perform an array of administrative duties including secretarial and receptionist duties. This role also supports the NSWOCC team to ensure office continuity and support of the Wound, Ostomy and Continence Institute (education programs), NSWOCC educational webinar programs and NSWOCC Core Program meetings.

Key Responsibilities:

Zoom Webinar Support

  • Export registration and attendee lists from Zoom Webinar and prepare lists to display particular demographic information

  • Use mail merging and/or data merging tools on Microsoft Excel, Word, and/or Adobe InDesign to produce PDF certificates of attendance and distribute them to attendees

Registrar Support

  • Develop and distribute PDF certificates via email to WOC Institute student graduates

  • Perform data entry tasks using a student database, including entering student grades into an online gradebook

  • Prepare, distribute, and file yearly Federal T2202-A tuition tax forms (online) and Québec Provincial Relevé 8 tax forms (in print/mail) for WOC Institute graduates (training provided)

  • Support French translation initiatives

Minimum Qualifications:


  • College Diploma in Office or Business Administration (or equivalent)


  • 2+ years demonstrating exceptional Customer Service and/or Office Administration

  • Administration Experience: 2 years (required)

  • Microsoft Office: 2 years (required)

  • Data Entry: 2 years or Business Administration Diploma (required)

  • Adobe InDesign: 2 years (preferred)

  • Video Conferencing: 2 years (preferred)

Technical Skills

  • Microsoft Office Suite, including Powerpoint, Excel, Office

  • Adobe InDesign

  • Video Conferencing Software using Zoom and Microsoft Teams

  • Data Entry


  • Excellent professional communication (written and interpersonal) skills with "team player” attitude

  • Problem-solver who takes initiative and enjoys interacting with others

  • Ability to balance multiple priorities within deadlines

  • Bilingual in English/French is an asset

Job Type

  • Part-time, Remote position - 25 hours per week


  • Commensurate with experience

Apply by February 1, 2023

If you are interested in this position, please submit your CV and Cover Letter to Catherine Harley, NSWOCC CEO, at by February 1, 2023.

NSWOCC’s Commitment to Diversity and Inclusion:

At NSWOCC, we are committed to diversity and inclusion, reflecting our industry and the communities where we live and work. We work together, unified by our respect for each other, NSWOCC values, and the pursuit of our business strategy. Diversity at NSWOCC is understanding, recognizing, and valuing the differences that make each person unique. Want to learn more about our organization? Visit today!

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